Payments Analyst

**Only candidates who are permanent in the title of Principal Administrative Associate (PAA) within a NYC agency may apply to this job posting**

The New York City Department of Correction (DOC) is an integral part of the City’s evolving criminal justice system, participating in reform initiatives and strategies aimed at moving the City towards a smaller jail system without compromising public safety.

The DOC is responsible for maintaining a safe and secure environment for our employees, visitors, volunteers, and people in our custody.

Importantly, safe jails enable DOC to provide people in custody with the tools and opportunities they need to successfully re-enter their communities.

The DOC operates facilities and court commands across the five boroughs with more than 7,500 diverse professionals and knowledgeable experts.

The Budget / Finance Division is seeking a Payments Analyst join their Accounts Payable Unit. The Budget / Finance Division is tasked with processing payments for all invoices submitted by Vendors providing goods or services to the New York City Department of Correction.

Reporting directly to the Director of the Budget / Financial Services Division the selected candidate will have several Vendors assigned to them for whom they will be responsible. The selected candidate will perform various tasks, including, but not limited to the following:

• Verifying all invoices submitted for payment for accuracy and completeness against the corresponding

purchase order; • Creating payment vouchers and approving payment vouchers for reimbursement; • Develop tracking mechanisms for data and document collection, storage, and production; • Accurately and promptly identify and collect documents, information and materials requested by agency; • Review documents received and ensure that the documents are in response to the request; • Communicate and handle incoming and outgoing electronic communications and written

correspondence; • Assist with preparation of presentation materials, review reports and documents; • Prioritize and manage multiple projects simultaneously; and • Perform general office functions and related duties as assigned.

1. A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible

clerical/administrative

experience, one year of which must have been in an administrative capacity or supervising staff performing

clerical/administrative

work of more than moderate difficulty;

or

2. An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible

clerical/administrative

experience including one year of the administrative supervisory experience described in

"1"

above;

or

3. A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible

clerical/administrative

experience including one year of the administrative supervisory experience as described in

"1"

above;

4. Education and/or experience equivalent to

"1",

"2",

or

"3"

above.

However, all candidates must possess the one year of administrative or supervisory experience as described in

"1"

above.

Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in

"1"

above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years.

• Analytical thinking;

• Payment technology knowledge; • Data analysis;

• Payment systems expertise;

The City of New York offers a comprehensive benefits package including health insurance for the employee and his/her spouse or domestic partner and unemancipated children under age 26, union benefits such as dental and vision coverage, paid annual leave and sick leave, paid holidays, a pension, and optional savings and pre-tax programs such as Deferred Compensation, IRA, and a flexible spending account.

*NOTE: THIS POSITION IS OPEN TO QUALIFIED PERSONS WITH A DISABILITY WHO ARE ELIGIBLE FOR THE 55-A PROGRAM. PLEASE INDICATE ON YOUR RESUME OR COVER LETTER THAT YOU WOULD LIKE TO BE CONSIDERED UNDER THE 55-A PROGRAM. THIS POSITION IS ALSO OPEN TO NON-55-A PROGRAM CANDIDATES WHO MEET THE EDUCATION AND EXPERIENCE REQUIREMENTS AS LISTED IN THE JOB POSTING NOTICE.

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.