Principal Administrative Associate

***IMPORTANT NOTE: Only those currently serving as permanent or probable permanent, i.e. probationary, (Principal Administrative Assistant) will be considered.***

The NYC Department of Environmental Protection (DEP) enriches the environment and protects public health for all New Yorkers by providing 1.1 billion gallons of high quality drinking water, managing wastewater and stormwater, and reducing air, noise, and hazardous materials pollution. DEP is the largest combined municipal water and wastewater utility in the country, with nearly 6,000 employees. DEP's water supply system is comprised of 19 reservoirs and 3 controlled lakes throughout the system’s 2,000 square mile watershed that extends 125 miles north and west of the City.

The Bureau of Wastewater Treatment (BWT) is responsible for the operation and maintenance of all facilities related to the treatment of sewage within the five boroughs of the City. This includes 14 wastewater treatment plants, sludge dewatering facilities, collections facilities (pumping stations, combined sewer overflow retention facilities, regulators, tide gates, etc.), wastewater laboratories and harbor vessels.

Job duties include but not limited to: •

Provide administrative support to program managers and project teams •

Maintain program files and records for project, deliveries, and equipment tracking •

Draft Job postings / Job Analysis / Justification memos •

Assist with data entry and tracking of metrics •

Schedule and coordinate meetings, interviews, and events •

Prepare and distribute program correspondence, reports, and presentations •

Provide customer service to internal and external stakeholders •

Must be willing to travel for recruitment events

1. A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible

clerical/administrative

experience, one year of which must have been in an administrative capacity or supervising staff performing

clerical/administrative

work of more than moderate difficulty;

or

2. An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible

clerical/administrative

experience including one year of the administrative supervisory experience described in

"1"

above;

or

3. A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible

clerical/administrative

experience including one year of the administrative supervisory experience as described in

"1"

above;

4. Education and/or experience equivalent to

"1",

"2",

or

"3"

above.

However, all candidates must possess the one year of administrative or supervisory experience as described in

"1"

above.

Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in

"1"

above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years.

Preferred Skills •

Excellent organizational and multitasking abilities. •

Strong written and verbal communication skills. •

Proficiency with office software (e.g., Microsoft Office Suite). •

Ability to handle sensitive information with confidentiality.

Appointments are subject to OMB approval.

For additional information about DEP, visit www.nyc.gov/dep.

DEP is an equal opportunity employer with a strong commitment to the diversity of our organization and workforce. Your voluntary response to the NYCAPS on-line application section for referral information will assist us tremendously in our ability to track the success of our outreach and recruitment efforts. Please be sure to indicate your source of referral to this job.

NOTE: This position is open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate on your resume or cover letter that you would like to be considered under the 55-a Program. This position is also open to non 55-a Program candidates who meet the education and experience requirements as listed in the job posting notice.

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.