BOB-Administrative Manager

Civil Service Title- Administrative Manager I ( N/M)

* IN ORDER TO BE CONSIDERED FOR THIS POSITION CANDIDATE MUST BE SERVING PERMANENTLY IN THE TITLE WITHIN DOT OR BE REACHABLE ON DOT'S PROMOTIONAL LIST.

The New York City Department of Transportation, Division of Bridges is responsible for managing the full life cycle of over 800 bridges and tunnels and over 600 retaining walls, ensuring safety of the public and ensuring mobility for all users. Team members may work on major project designs, oversee construction, oversee maintenance activities, perform engineering reviews and quality assurance tasks on some of the most iconic and complex projects in the City. This Administrative Manager reports to the Executive Director of the Bridge Repair unit, and will:

Perform special and related projects whenever and as requested by the Director, or Executive Director. Under direction, with latitude for independent action or decision, perform difficult and responsible administrative work for the Bridge Repair Unit. Assist the Director in the preparation of various reports including the Budget and Fiscal reports and the unit’s inventory. Oversee the day-to-day activities of office staff performing review of source documents, data collection, data entry and retrieval, and preparing routine reports.

Ensure that these reports are accurate and submitted in a timely fashion, and source documents are appropriate filed. Administer contract employee assigned to perform cleaning services for two Bridge Repair facilities Prepare Unit reports, letters, memos, and other correspondence. Supervise the preparation of purchase requisitions for equipment, safety, and office supplies for the Bridge Repair Unit. Responsible for tracking all personnel changes within the Unit including vacancies and ensuring the unit is appropriately staffed.

Responsible for the preparation of justifications for various personnel actions. Assist with the interviewing of prospective employees via the review of submitted resumes, contacting desired candidates to schedule interview, ensure completion and collection of associated forms, and copy required licenses and certification. Assist with the tracking and preparing justification of various budget reports.

Preferred Skills Proficiency in all Microsoft applications; ability to work independently and to handle many concurrent tasks.

Work Location 55 WATER ST, MANHATTAN, 10041

Hours

35

All resumes are to be submitted electronically. All applicants please go to https://cityjobs.nyc.gov and search for Job ID# 783583. No phone calls, faxes or personal inquiries permitted. Only those applicants under consideration will be contacted. Appointments are subject to OMB approval. For more information about DOT, visit us at: www.nyc.gov/dot.

1. A baccalaureate degree from an accredited college and four years of satisfactory, full-time progressively responsible clerical/administrative experience requiring independent decision-making concerning program management or planning, allocation for resources and the scheduling and assignment of work, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or

2. An associate degree or 60 semester credits from an accredited college and five years of satisfactory, full-time progressively responsible experience as described in "1" above, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or

3. A four-year high school diploma or its educational equivalent and six years of

satisfactory, full-time progressively responsible experience as described in "1"

above, 18 months of which must have been in an administrative, managerial,

executive or supervisory capacity. The supervisory work must have been in the

supervision of staff performing clerical/administrative work of more than

moderate difficulty; or

4. Education and/or experience equivalent to "1", "2" or "3" above. However, all

candidates must possess the 18 months of administrative, managerial, executive or supervisory experience as described in "1", "2" or "3" above. Education above

the high school level may be substituted for the general clerical/administrative

experience (but not for the administrative, managerial, executive or supervisory

experience described in "1", "2" or "3" above) at a rate of 30 semester credits

from an accredited college for 6 months of experience up to a maximum of 3½

years.

Proficiency in all Microsoft applications; ability to work independently and to handle many concurrent tasks.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

As a current or prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. Please review the notice to see if you may be eligible for programs and how to apply online at nyc.gov/studentloans or nyc.gov/dcas.

Other reasons you should work for us: Benefits:

City employees are entitled to unmatched benefits such as: a premium-free health insurance plan that saves employees over $10K annually, per a 2024 assessment. additional health, fitness, and financial benefits may be available based on the positions associated union/benefit fund. a public sector defined benefit pension plan with steady monthly payments in retirement. College savings plan Commuter Benefits (Pre-Tax) a tax-deferred savings program and access to robust Wellness Programs that offer resources and opportunities you can enjoy as a City employee Work From Home Policy: Depending on your position, you may be able to work up to two days during the week from home. 35-hour base work week. Job Security - you could enjoy more job security compared to private sector employment and be able to contribute to making NYCs 4 East River Bridges Brooklyn, Manhattan, Williamsburg and Queensboro and other bridge infrastructures safer for pedestrians and motorists.

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.